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Subtitute Teachers

Index | Career Break | Croke Park Hours | DEIS 2017 | Inspection¬†| Leave of Absence  | Maternity Leave | Paternity Leave | Pension | Salary¬† | Substitute Teachers | Staffing | Vetting
  • How do I get paid as a substitute teacher?
    There must be a Department of Education and Skills sanctioned substitutable absence to enable a substitute to be employed and paid. Payment of all substitute teachers is facilitated through the Online Claims System. The school in which a substitute teacher works is responsible for entering their details on the OLCS to enable paymentfrom the DES. Schools are obliged, where possible, to employ qualified and registered substitute teachers.
  • What is a casual substitute?
    A casual substitute is a substitute teacher who has worked for less than 40 school days in the academic year.
  • What is a non-casual substitute?
    A non-casual substitute is a substitute teacher who is employed on a non-casual contract or a teacher who is not employed on a non-casual contract but who has worked for inexcess of 40 school days in an academic year. Non-casual contracts: non-casual contracts include maternity leave, adoptive leave, parental leave and carer’s leave.
  • I am a casual substitute. What daily rate of pay am I entitled to?
    Pay scale New On-going daily
    rate from 1 January
    2017
    Value of statutory
    annual leave
    accumulated per day
    worked from
    1 January 2017
    Total value of a day’s
    work as a substitute
    Rates for pre 1 January 2011 entrants to primary
    teaching
    €177.15 €21.90 €199.05
    Rates for primary teachers who entered teaching
    between 1 January and 2011 and 31 January 2012
    €156.84 €19.38 €176.22
    Rates for primary teachers who entered teaching
    on or after 1 February 2012
    €156.19 €19.30 €175.49
  • I am a non-casual substitute. How do I calculate my correct rate of pay?

    When a qualified substitute teacher works for more than 40 days in a school year or isengaged in a non-casual contract, s/he will be paid their own personal rate which is calculated based on their point on the incremental scale plus any allowances s/he is entitled to.

     

    How to calculate a substitute teacher’s personal rate

    (Point on the incremental scale + qualification allowance*) divided by 183 with a deduction of 11% of this rate to be banked as holiday pay.

    * Qualification allowances are paid to teachers on the pre-2011 and post-2011 pay scales.

    Example 1: A teacher being paid at point 5 of the pre-January 2011 scale with an honours qualification allowance.

    • Point 5 on the pre-January 2011 scale = €36,571
    • Honours qualification allowance = €4,918
    • Incremental point + honours qualification allowance = €41,489
    • Total personal rate (€41,489/183) = €226.72
    • Daily rate (minus 11% holiday pay) = €201.78
    • Value of holiday pay = €24.94

    Example 2: A teacher being paid at point 4 of the post-February 2012 scale (no additional qualification allowance).

    • Point 4 on the post-February 2012 scale= €37,529
    • Total personal rate (€37,529/183) = €205.08
    • Daily rate (minus 11% holiday pay) = €182.52
    • Value of holiday pay = €22.56

     

    How to work out your incremental pointfrom your payslip

    The daily rate paid to a non-casual substitute is 89% of the total personal rate.Therefore, to work out your incremental point as a non-casual substitute teacher from the rate shown on your payslip, youshould follow these steps:

    1. To get your daily rate, divide the substitute rate shown on your payslip by the number of days worked in that fortnight
    2. Divide your daily rate by 89 and multiply by 100 in order to get your total personal rate
    3. Multiply your total personal rate by 183. The answer to this should match a point on the appropriate incremental scale
  • What are my holiday pay entitlements as a substitute teacher?

    Substitute teachers are not paid for school closures. Instead, 11% of their personal rate is banked and paid at three intervals during the year, normally in December, April and July. This mechanism for paying substitutes teachers separately for holiday pay began in September 2015. In the example below, the substitute teacher’s daily rate is €201.78 and holiday payment for each day worked is €24.94 which amounts to €226.72 in total.

    Example 1: A teacher being paid at point 5 of the pre-January 2011 scale with an honours qualification allowance

    • Point 5 on the pre-January 2011 scale = €36,571
    • Honours qualification allowance = €4,918
    • Incremental point + honours qualification allowance = €41,489
    • Total personal rate (€41,489/183) = €226.72
    • Daily rate (minus 11% holiday pay) = €201.78
    • Value of holiday pay = €24.94
  • How do I accrue increments as a substitute teacher?
    Every day of work as a qualified substitute teacher is recognised for incremental credit and, accordingly, help non-permanent teachers in gaining access to the Supplementary Panel.  A substitute teacher needs to work 183 days to be entitled to move up the incremental scale. If you are working as a substitute teacher and feel that you are not on the correct incremental point based on yourservice, you can request a scalepoint review from the Primary Payroll Section of the DES. Always make sure to have your PPSN and your current school roll number to hand when contacting the DES.
  • I am a non-casual substitute. Do I have any entitlements to leave?
    A non-casual substitute is entitled to avail of paid leave of absence such as sickleave, maternity leave, bereavement leave, family illness leave etc. Where the leave type is a non-substitutable absence, the non-casual substitute should be entered as present by the school on the OLCS to facilitate payment. There is a payment form available to facilitate substitution of a non-casual substitute (sub for a sub) for leaves of absences such as certified sick leave and bereavement leave. For information in relation to payment and substitution of a non-casual substitute on a leave of absence, schools are advised to contact the Primary Payroll Section of the DES or INTO QueryLine on 01 804 7700/ Lo Call 1850 708 708 or via email at COE@into.ie.
FAQs on substitute employment (pdf, 376 kb)
InTouch March 2017