Circular 0034/2019
1st June 2019
1st June 2019
31st May 2019
Reproduction of material on this website is authorised, provided the source is acknowledged, save where otherwise stated.
Where prior permission must be obtained for the reproduction or use of textual and multimedia information (sound, images, software etc) such permission shall cancel the above mentioned general permission and indicate clearly any restrictions on use.
We are striving to make our site accessible to all users, regardless of disability, technical skills or any other personal circumstance. The site is designed to meet AA compliance of the W3C Web Content Accessibility Guildelines.
If you experience any difficulties, or wish to make any comments, please contact us.
The information on this website is, to the best of our knowledge, true and accurate at the time of publication and is solely for informational purposes. INTO accepts no liability for any loss or damage arising as a result of use or reliance on this information.
The information on this website is of a general nature only and is not intended to address the specific circumstances of any particular individual or entity.
INTO’s goal is to keep this information up to date and accurate. If errors are brought to our attention, we will try to correct them.
This Cookies Policy describes the different types of cookies and similar technologies that may be applied on the Irish National Teachers’ Organisation’s (herein INTO) Site and associated subdomains. This policy was updated on 26 April, 2023.
Subdomains are as follows:
Cookies are text files containing small amounts of data which are downloaded to your device when you visit a site. Cookies are then sent back to the originating site on each subsequent visit, or to another site that recognises that cookie. Cookies are useful because they allow a site to recognise a user’s device. You can find more information about cookies at:
Cookies do lots of different jobs, like letting you navigate between pages efficiently remembering your preferences, and generally improve your website experience. They can also help to ensure that adverts you see online are more relevant to you and your interests.
Most sites you visit will use cookies in order to improve your user experience by enabling that site to ‘remember’ you, either for the duration of your visit (using a ‘session cookie’) or for repeat visits (using a ‘persistent cookie’).
Cookies may be set by the site you are visiting (‘first party cookies’) or they may be set by other Sites who run content on the page you are viewing (‘third-party cookies’).
We use a limited number of third-party cookies in order to make the site easier to use, to support the provision of information and functionality to you, as well as to provide us with data about how this site is used so that we can make sure it is as up to date, relevant and error-free as we can. Your consent is required for us to use this type of cookie.
To the extent any personal data is collected through cookies, the ROI INTO Data Privacy Notice or NI INTO Data Privacy Notice applies and compliments this Cookie Policy.
Our cookies service provider, Cookiebot, is an EU company and does not collect personal data and therefore has no data to sell on. Their system only holds random userid and the associated cookies preference.
If you are visiting any other website which uses cookies requiring your consent, you may refuse or accept cookies from the site you are visiting at any time by activating settings on your browser. Information about the procedure to follow in order to enable or disable cookies can be found on your Internet browser provider’s site via your help screen. We have also provided links to several of the more popular browsers for procedures on how to view and disable cookies.
You will be asked every six months to confirm which cookies you wish to accept or reject.
Please, be aware that if cookies are disabled, not all features of the Site which you are visiting may operate as intended.
Find out further information on how to delete cookies.
You can find more information about cookies by visiting www.allaboutcookies.org to obtain detailed information on how to prevent cookies from being set on your particular browser.
For further information about Google Analytics please see: Safeguarding your Data.
To opt-out of being tracked by Google Analytics across all Sites, visit: Google Analytics Opt-out Browser Add-on.
If you would like further information about the cookies used in relation to YouTube videos, the YouTube privacy notice, including details about YouTube related cookies, visit: Google Privacy Policy.
We may change this cookies policy at any time. Please, take a look at the version number and date legend at the end of this page to see when this policy was last revised. Any changes in this policy will become effective when we make the revised cookies policy available on or through the site.
Any changes we may make to our cookies policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please, check back frequently to see any updates or changes to our cookies policy.
Version 3.0 26 April 2023
The Irish National Teachers’ Organisation (herein INTO) is committed to processing all personal data in accordance with the General Data Protection Regulation (EU) (2016/679) (herein GDPR), Data Protection Acts 1988 to 2018 and any other relevant data protection laws and codes of conduct (herein collectively referred to as ‘the data protection laws’).
The INTO, founded in 1868, is the oldest and largest teachers’ trade union operating in both the Republic of Ireland and Northern Ireland. The INTO is a data controller under the data protection laws.
Respecting your data’s privacy is essential to us. Therefore, we have set out in this Data Privacy Notice how the INTO treats members’ and users’ personal data; personal data of connected individuals (such as where a complaint is made against a member); and how third-party organisations linked with the INTO through its website(s), membership database, devices, mobile applications, and newsletters treat this personal data.
Please read this statement carefully to understand the views and practices of the INTO regarding personal data.
When you share personal data with us or when we collect personal data about you, we will use it in line with this Privacy Notice. If you have any questions or concerns about this Privacy Notice, please contact us at dpo@into.ie.
This notice is under regular review. Please check this page for any notice updates. Should we need to process your data in a new way, we will only do so after conducting a Data Privacy Impact Assessment.
The collection of personal data and processing special categories of data are a fundamental part of providing the service offered by INTO and we therefore have specific measures and controls in place to ensure that we comply with the conditions outlined in the data protection laws.
The INTO must have a lawful basis to collect and use personal data. The purposes and legal basis for processing personal data collected by the INTO are explained below:
We use your personal data for our legitimate activities and legitimate interests as outlined below. You have a right to object to this processing at any time:
We need to collect and use your personal data in order for you to:
We use your personal data to comply with all relevant laws and regulations including:
We carry out internal reporting, quality checking, compliance controls and audits to help meet our legal obligations.
To protect you (or someone else) when there is evidence of danger to your (or someone else’s) health and/or safety.
We require your consent for us to collect and use some of your personal data for certain purposes.
You are given the choice to provide consent, or not, when we collect your data. We will explain what we need it for and how you can change your mind in the future.
Third party individuals:
Where a complaint is made against an INTO member, the complainant may be a pupil, parent or guardian, or colleague. The INTO will receive this data directly from the member concerned. The complaint may also refer to other third-party individuals involved in the matters complained of.
We may hold personal data of third party individuals only as necessary in order to represent our members. Insofar as we require to hold or process any personal data, this is done in accordance with the INTO’s Data Privacy Notice.
At all times the INTO will have regard to the fundamental rights and freedoms and the legitimate interests of the complainant and other individuals, particularly where such personal data relates to a child. The personal data varies on a case by case basis but may include:
Members:
The personal data collected from you when you become a member of the INTO includes:
We may also collect the following data in appropriate circumstances:
The purposes for processing the personal data the INTO collect, are outlined below:
Third party individuals:
Members:
Furthermore, we use cookies for the following purposes:
None of this information is associated with the user as an individual. Please read our Cookies Policy for further details.
Where we rely on your consent as a legal basis for processing your personal data, you have the right to withdraw that consent at any time.
An initial opt-out option is available when you join the INTO.
If you wish to withdraw consent given at any other stage (for Direct Marketing please ensure to specify what communication channels you want to be opted out from), contact us as follows:
Or use the unsubscribe link at the end of each newsletter email.
Currently we do not employ Automated Decision Making including Profiling.
Firewall Security:
For members we get your personal data directly from you when you complete our membership forms, other INTO forms (e.g. delegates to congress, bursary, grant applications etc), email us, ring our query line, visit our website, interact on our social media accounts or use the INTO app.
We do not record the audio of telephone calls, but may have a log on when you called, call length, to whom you spoke, and what the subject of that call was.
For more information in relation to INTO’s use of Cookies please read our Cookies Policy.
For third party individuals, we get your personal data directly from our member, in the course of our legitimate purposes. Any personal data is treated with the utmost confidentiality and certain safeguards and mechanisms are in place to protect this personal data. The INTO has conducted a Data Protection Impact Assessment in respect of the personal data it processes belonging to third party individuals.
As set out above, INTO is committed to respecting the privacy of your personal data, and to processing such data in accordance with the data protection laws. It is important to know we do not sell your personal data.
We rely on trusted third parties to perform a range of business operations on our behalf. We only provide them with the data they need to perform the service, and we require that they do not use your personal data for any other purpose. We will always use our best efforts to make sure that all third parties we work with will keep your personal data secure. Examples include:
The legal basis for this sharing is our legitimate activities and legitimate interests:
The INTO will provide the following data to candidates for National elections, CEC District elections and for other national committee elections who are validly nominated under the terms of Rule 44:
At the time of an election in a particular District, the relevant Branch Secretaries may be requested to contact Staff Representatives regarding their willingness to allow their telephone number and/or email address to be passed to the candidates should they be requested.
The INTO may disclose data when legally compelled to do so; in other words, when, in good faith, it is believed that the law requires it or for the protection of the INTO’s legal rights.
In other circumstances we may disclose if we have your consent or we are permitted to do so by law.
In general, the personal data that we collect from you is not transferred to, accessed in, nor stored at a destination outside the European Economic Area (EEA). However, in certain cases it may be necessary for us to transfer data to servers located outside of the EEA. The privacy
protections in these jurisdictions may not be equivalent to those in Europe. We will only transfer personal data outside of the EEA where permitted to do so by European law and we will take steps to ensure that the personal data continues to enjoy appropriate protections.
This will vary dependent on the nature of the data. When we make a decision on what data to retain, and for how long, we analyse several criteria to ensure data are not kept longer than necessary or appropriate. These criteria are to ensure we provide you with the best service as
an INTO member and to make sure we meet our statutory obligations. These criteria include:
When we no longer need to retain your personal data, it will be destroyed to best standards.
INTO takes data privacy seriously. We are committed to keeping your personal data secure and taking all reasonable precautions to do so. We deploy appropriate organisational and technical security measures to keep personal data secure and we contractually require that trusted third parties who handle your personal data for us do the same.
We always do our best to protect your personal data and once we have received your personal data, we use strict procedures and security to try to prevent unauthorised access.
Unfortunately, no data transmission over the Internet can be guaranteed to be 100% secure.
As a result, while the INTO strives to protect all Users’ personal data, the INTO cannot ensure or warrant the security of any data transmitted to the INTO via the Internet, Users do so at their own risk. Once the INTO receives Users’ transmissions, we take all practicable steps, in accordance with high standards of security, to ensure its security on the INTO’s system.
You have the following rights with regards to the personal data we hold on you:
To exercise these rights please contact INTO at the contact details outlined below. Please include details to assist us to locate your personal data e.g. your name, school roll number and INTO membership number.
If you have any questions or concerns about how we treat and use your personal data, or would like to exercise any of your rights as outlined above, please contact our Data Protection Officer at dpo@into.ie or by writing to us at:
Irish National Teachers’ Organization
Data Protection Officer
35, Parnell Square
Dublin 1 – D01 ET35
INTO will endeavour to address any data related concerns or complaints that you may have, however, if you would like to direct your complaint/concerns to the Data Protection Commissioner (for Republic of Ireland) or Information Commissioner’s Office (for Northern
Ireland), the contact details are:
We may change this Privacy Notice at any time. Please, note the version number and date legend at the end of this page to see when this Privacy Notice was last revised. Any changes to this Privacy Notice will become effective when we make the revised Privacy Notice available on or through the Site.
Any changes we may make to our Privacy Notice in the future will be posted on this page and, where appropriate, notified to you by email. Please check back frequently to see any updates or changes to our Privacy Notice.
Version 2.0 07.12.18
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