INTO Learning Data Privacy Notice
The Irish National Teachers’ Organisation (herein INTO) is committed to processing all personal information in accordance with the General Data Protection Regulation (EU) (2016/679) (herein GDPR), Irish Data Protection Laws and any other relevant data protection laws and codes of conduct (herein collectively referred to as ‘the data protection laws’).
2. Who we are
INTO Learning is the section that provides our members with professional development and trade union training opportunities both face to face and in an online environment using our Moodle learning platform at Moodle.intolearning.ie
3. What is data privacy and why is it important?
Respecting your data’s privacy is essential to us. We want you to understand and be comfortable with the ways in which we collect, process and use personal data (also called “personal information”) that we collect through our Moodle site www.moodle.intolearning.ie (the ‘Site’).
By registering for this Site you consent to us using your personal information in the ways described below.
Without your consent to use your information in the ways set out in this Policy, we will not be able to provide you with access to our Site.
This policy is under regular review. Please check this page for any policy updates.
Should we need to process your data in a new way, we will only do so after conducting a Data Privacy Impact Assessment.
4. What personal data do we collect from you and how do we use it?
The collection of personal data are a fundamental part of providing the service offered by INTO Learning and we therefore have specific measures and controls in place to ensure that we comply with the conditions outlined in the data protection laws.
The INTO and INTO Learning must have a lawful basis to collect and use personal information. These legal bases are explained below:
The legal basis on which we collect, process and use your information as described in this notice are:
- That it is necessary for the effectiveness of your participation on our courses and to provide you, where appropriate, with the relevant course approval and certification required by the Department of Education ; and
- That it reflects our legitimate interests in providing professional development and enhancing your learning experience.
In identifying this basis, we have weighed our legitimate interest against your rights and freedoms and determined that it will not unfairly impact on your rights. You have a right to object to this processing.
The legal bases on which we collect, process and use special categories of data relating to you in the manner described in this notice are:
- That you have given your explicit consent to such processing.
We collect information you give us or which we infer from your registration and use of our services. We collect two types of personal information:
- Information you provide to us; and
- Information collected through your use of the Site.
During the registration process you will directly provide us with certain information to allow us provide you with the learning opportunities you have subscribed to. This information includes:
- your full name;
- your user name;
- your email address;
- your mobile no;
- your Teaching Council No;
- your INTO Membership No;
Additional personal information may be collected through your use of the Site. This will include:
- your access history (i.e. what videos you have watched, which tests you have attempted);
- posts you make on the Site;
- your country of residence or the country from which you are using the Site;
- your response to any demographic/survey questions we ask;
- your photo should you choose to upload one;
- information automatically transmitted by your computer to us (such as your IP address) This occurs as part of the normal workings of the internet; and
- information collected by cookies (more details are provided in our Cookies Policy).
You can replace or change your profile details at any time during the course.
5. How do we use the information we collect?
INTO Learning will use your information to communicate with you regarding course workflow and course information details.
We will also use your information to identify and determine your progress on your subscribed course including your completion of online tasks and your online activity logs and postings.
We will use your email or your mobile phone no to contact you with information regarding the course.
We may de-personalise your information and use it for educational research purposes to inform us how our courses can be provided and improved in the future.
6. Do we share your information?
We keep your information private. However, we will pass on your information in a report to the Department of Education and its agents for the purposes of logging your course participation and your EPV day entitlements with them.
In other occasional cases we will specifically request your consent should we need to share your information with an identified third party.
7. How long do we keep personal information?
We keep your learning data for a period of 3 years, after which INTO Learning removes all course participation data such as course certificates, learning records and course postings/assignments. Therefore, requests for CPD records, including certificates of completion, cannot be honoured beyond this 3-year period.
8. How do we keep personal information secure?
We deploy appropriate organisational and technical security measures to keep personal information secure.
Please play your part in keeping your personal information secure by choosing a strong password and by keeping your login details secret.
9. Where do we store personal information?
We generally store personal information on servers located inside the European Economic Area. However, in certain cases it may be necessary for us to transfer data to servers located outside of the EU. The privacy protections in these jurisdictions may not be equivalent to those in Europe. We will only transfer personal data outside of the EEA where permitted to do so by European law and we will take steps to ensure that the personal information continues to enjoy appropriate protections.
10. What are your rights?
You have the following rights with regards to the personal data we hold on you:
- The right to access the personal data we hold about you
- The right to access details about how your data are processed
- The right to have incorrect and incomplete personal data we hold about you updated;
- The right to request that we erase the information we hold about you where INTO has no legitimate reason to retain your data;
- The right to withdraw consent at any time for personal data processing that is based on consent;
- The right to ask us to stop contacting you with direct marketing;
- The right to restrict the processing of your personal data;
- The right to data portability by receiving your personal data in a structured, commonly used format;
- The right to object to automated decision making / profiling where this is utilised;
- The right to lodge a complaint with a supervisory authority (see section 13 below).
To exercise these rights please contact INTO at the contact details outlined below.
Please include details to assist us to locate your personal data e.g. your name and e mail addresses as used to subscribe to this Site.
11. How do you exercise your rights?
If you have any questions or concerns about how we treat and use your personal data, or would like to exercise any of your rights as outlined above, please contact our Data Protection Officer at firstname.lastname@example.org or by writing to us at:
Irish National Teachers’ Organization
Data Protection Officer
35, Parnell Square
Dublin 1 - DO1 ET35
INTO will endeavour to address any data related concerns or complaints that you may have, however, if you would like to direct your complaint/concerns to the Data Protection Commissioner whose contact details are:
Data Protection Commissioner – Republic of Ireland
Canal House - Station Road
R32 AP23 Co Laois
21 Fitzwilliam Square
Dublin 2 - DO2 RD28
Telephone: 057 8684800 / 0761 104 800
12. Will we update this policy?